Information Technology Services - Microsoft Teams

Teams is a collection of applications to assist you when collaborating, communicating, sharing files and ideas with your colleagues. Microsoft Teams meetings support up to 250 concurrent attendees, including the ability to have audio, video, content sharing, whiteboards, and shared notes.

We’ve created a self-paced training course in Canvas, where you can explore tutorials and even collect your ATS Teams Training Completion badges! Enroll at https://nyit.instructure.com/enroll/DPG9HR or browse the curated list of tutorials below to learn more about how Microsoft Teams can help drive productivity and collaboration.

Basic Terminology

Teams: A communication platform offering various tools including chat, videoconferencing, file storage, application integration, group workspace collaboration, and sharing information.

Channel: A focused area that the Team owner creates for specialized projects, disciplines, topics, and/or subgroups of team members. Channels can be private or public and have many of the features of the general Team.

Post: Create an announcement/link/information to be sent to all members of the Team.

Apps: These are add-on applications that let you do more in Teams. New York Tech has added the following apps: MS Forms, Stream, Tasks by Planner, List, Sway, Bookings, One Note, PowerPoint, Excel, and PDF

How to Access Teams

• If you are on campus: Teams will be pushed to your desktop computer
• For your New York Tech laptop: Please bring your device to campus to have the software and security updates installed:
  • Long Island: Harry Schure Hall, 2nd Floor Lab
  • New York City: 1855 Broadway, Room 703
  • Vancouver: 2925 Virtual Way, Suite 310, Room 3140
• For mobile devices or for your desktop: Go to Download Microsoft Teams and select the work or school option.

How to Request a Team

• You can request a Team for your course(s) by submitting a ticket at nyit.edu/itshelp.

How-to Videos

• What is Microsoft Teams
• Getting started with Teams
• Overview of Teams and channels
• Creating a Channel
• Work in channels
• Send email to a channel
• Create a post
• Work with posts and messages
• Post a message to multiple channels
• Tips for Teams meetings
• Show your screen in a Teams meeting
• Show PowerPoint slides in a Teams meeting
• Manage meeting includes info about mtgs within a channel
• Upload and share files
• Sharing files In Teams
• Collaborate on files In Teams
• Difference between Teams video conferencing and Zoom Video conferencing
• How to add a guest on MS Teams
• Set guest permissions in channels
• Team owner, member and guest capabilities in Microsoft Teams
• Recording a meeting in Microsoft Teams
• Edit or delete a meeting transcript in Microsoft Teams
• Play, share, and download a meeting recording in Microsoft Teams

Teams Applications

One Note and Teams

• Basic info on One Note and Teams
• Tips for using One Note for Collaboration

Using Whiteboarding and Teams

• Learning Whiteboarding
• Using Whiteboarding in Teams
• Continue Working on Whiteboarding after a meeting
• Share a whiteboard in Teams

Microsoft Forms

• Basic info on Microsoft Forms
• Send your form and collect responses
• Video training on MS Forms

Accessibility in Microsoft Teams

Hosting Accessible Meetings with Teams

Live Captioning:

• Turning on automatic closed captions in a team meeting from a computer
• Turning on automatic closed captions in a team meeting from a mobile device

Muting Yourself: Background noise can impair the accuracy of automatic closed captioning and the use of screen readers. As a participant, mute yourself when you are not speaking.

Identify Yourself: When you attend meetings with anyone that is hearing or visually impaired, identify yourself before speaking. This allows those who rely on captions, interpreters, or only audio to be aware of who is speaking at a given point in time. Meeting hosts should encourage this of their participants.

Virtual Backgrounds: Avoid using a virtual background that contains motion or flashing images. These backgrounds can adversely impact those with epilepsy, migraines, or motion sickness. It is best to use a static image or the blurred background features when using a virtual background.

Screen Readers:

• Using a screen reader in Teams for Mac
• Using a screen reader in Teams for PC
• Using a screen reader in Teams for iOS
• Using a screen reader in Teams for Android

Keyboard Shortcuts:

• Keyboard shortcuts in Teams for Mac
• Keyboard shortcuts in Teams for PC

Additional Resources

• LinkedIn Repository of Teams Training (Free to all New York Tech Faculty, Staff, and Students)
• Microsoft’s YouTube Channel