Email Retention

Email and Electronic Document Retention

New York Tech retains email and attachments in inboxes, folders, and outboxes on its centralized email servers for 15 months after emails have been received or sent. In your Outlook email account, any email dated 456 days prior to the current date will be automatically deleted. If you wish to retain an email document, store in your home directory (Z:).

All faculty and staff have a personal drive (Z: = user home directory) on the university’s servers. Documents can also be backed up on Department Share directories (X:). Both drives are backed up regularly.

To access these network directories on your computer, go to "My Computer" and click on the (Z:) or (X:). Individual users and department/unit managers are responsible for reviewing the content of these directories and cleaning them out as required by New York Tech's document retention policies. For more information, see Record Retention Policy and Procedures (login required).

Contact Us

We can help you! We’re open Monday – Friday, 8 a.m. – 5 p.m. (ET)

Phone: 516.686.1188
Fax: 516.686.1134
nyit.edu/itshelp

Long Island
Green Lodge, Room 103

New York City
Edward Guiliano Global Center
1855 Broadway, Room 707