About project WIN

Project Vision

Transform our business processes to achieve operational excellence, foster a culture of continuous improvement, and empower all employees to drive the success of New York Tech’s mission.

Project Mission

The mission of project WIN is to foster a culture of innovation by using technology as a catalyst to transform HR and finance processes while creating a collaborative environment that encourages continuous improvement throughout the New York Tech community.

Guiding Principles

  • Work together as a team. Assume good intentions, and communicate and collaborate in the spirit of respect and inclusion.
  • Make the most of this opportunity. Challenge current practices and welcome diverse perspectives to drive innovation.
  • Adopt best practices. Embrace delivered functionality and integrate insights from partner and other higher education peers.
  • Simplify processes. Streamline complex processes to enhance efficiency and effectiveness.
  • Prioritize user needs. Focus on common scenarios and the end-user experience.
  • Ensure future flexibility. Make design choices that support flexibility, sustainability, and continuous improvement.

Project Objectives

To deliver best-in-class administrative services to New York Tech faculty, students, and staff, the Workday implementation project will:

  • Streamline, standardize, and automate business processes.
  • Improve service delivery by providing a more accessible and intuitive user experience that makes it easier to get work done and harder to make mistakes.
  • Maximize efficiency and enhance productivity
  • Lower operating costs and improve service delivery.
  • Establish an accurate, trusted, and timely reporting environment.
  • Strengthen our security, compliance, and risk management capabilities.
  • Deliver modern technical solutions and minimize complexities.

Project Scope

The project scope will include key processes used for human resources, payroll, finance, and technology.

Human Resources

  • Human Capital Management (Core HCM)
  • Academic Appointments
  • Compensation

Finance

  • Foundational Data Model/FDM (Chart of Accounts)
  • Customer Accounts (Accounts Receivable)
  • Supplier Invoicing (Vendors/Invoices)
  • Business Assets (Fixed Assets)
  • Banking & Settlement (Treasury)
  • Leave/Absence Management
  • Payroll/Payroll Cost Allocations
  • Post - Award Grants Management
  • Internal Service Billing
  • Financial Accounting
  • Effort Certification
  • Expense Reports
  • Time Tracking
  • Procurement
  • Endowments

Technology

  • Reporting and Data Management
  • Security (Application Security)
  • Conversions
  • Integrations
  • Mobile Access
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