Project WIN is an institution-wide initiative to transform New York Tech’s HR, payroll, and finance systems and processes across all our campuses. Our primary goal is to modernize our systems infrastructure, standardize and simplify our business processes to reduce administrative burden on faculty and staff, and provide best-in-class services to New York Tech faculty, students, and staff.
New York Tech has chosen Workday to replace our current legacy system, Oracle EBS, and we are collaborating with our implementation partner, Accenture, to ensure a successful implementation. The project formally launched in January 2024, with a projected go-live in July 2025.
Project Vision
Transform our business processes to achieve operational excellence, foster a culture of continuous improvement, and empower all employees to drive the success of New York Tech’s mission.
Project Mission
The mission of project WIN is to foster a culture of innovation by using technology as a catalyst to transform HR and finance processes while creating a collaborative environment that encourages continuous improvement throughout the New York Tech community.
Guiding Principles
- Work together as a team. Assume good intentions, and communicate and collaborate in the spirit of respect and inclusion.
- Make the most of this opportunity. Challenge current practices and welcome diverse perspectives to drive innovation.
- Adopt best practices. Embrace delivered functionality and integrate insights from partner and other higher education peers.
- Simplify processes. Streamline complex processes to enhance efficiency and effectiveness.
- Prioritize user needs. Focus on common scenarios and the end-user experience.
- Ensure future flexibility. Make design choices that support flexibility, sustainability, and continuous improvement.
Project Objectives
To deliver best-in-class administrative services to New York Tech faculty, students, and staff, the Workdayimplementation project will:
- Streamline, standardize, and automate business processes.
- Improve service delivery by providing a more accessible and intuitive user experience that makes it easier to get work done and harder to make mistakes.
- Maximize efficiency and enhance productivity
- Lower operating costs and improve service delivery.
- Establish an accurate, trusted, and timely reporting environment.
- Strengthen our security, compliance, and risk management capabilities.
- Deliver modern technical solutions and minimize complexities.
Project Scope
The project scope will include key processes used for human resources, payroll, finance, and technology.
Human Resources
- Human Capital Management (Core HCM)
- Academic Appointments
- Compensation
Finance
- Foundational Data Model/FDM (Chart of Accounts)
- Customer Accounts (Accounts Receivable)
- Supplier Invoicing (Vendors/Invoices)
- Business Assets (Fixed Assets)
- Banking & Settlement (Treasury)
- Leave/Absence Management
- Payroll/Payroll Cost Allocations
- Post - Award Grants Management
- Internal Service Billing
- Financial Accounting
- Effort Certification
- Expense Reports
- Time Tracking
- Procurement
- Endowments
Technology
- Reporting and Data Management
- Security (Application Security)
- Conversions
- Integrations
- Mobile Access
Benefits of Workday
Workday is a modern cloud-based enterprise HR, payroll, and financial system. Some of the key benefits of Workday include:
- A single unified platform for HR, payroll, and finance, providing one source of accurate information.
- Modern and intuitive user interface, including mobile access.
- Streamlined way of performing administrative tasks, reducing manual effort, and data reconciliation.
- Improved flexibility to adapt to our changing environment through configurable business processes.
- Enhanced compliance and reduced risk through role-based access and robust audit trail functionality.
- Unified reporting and embedded analytics to support faster decision-making.