Project Vision
Transform our business processes to achieve operational excellence, foster a culture of continuous improvement, and empower all employees to drive the success of New York Tech’s mission.
Project Mission
The mission of project WIN is to foster a culture of innovation by using technology as a catalyst to transform HR and finance processes while creating a collaborative environment that encourages continuous improvement throughout the New York Tech community.
Guiding Principles
- Work together as a team. Assume good intentions, and communicate and collaborate in the spirit of respect and inclusion.
- Make the most of this opportunity. Challenge current practices and welcome diverse perspectives to drive innovation.
- Adopt best practices. Embrace delivered functionality and integrate insights from partner and other higher education peers.
- Simplify processes. Streamline complex processes to enhance efficiency and effectiveness.
- Prioritize user needs. Focus on common scenarios and the end-user experience.
- Ensure future flexibility. Make design choices that support flexibility, sustainability, and continuous improvement.
Project Objectives
To deliver best-in-class administrative services to New York Tech faculty, students, and staff, the Workday implementation project will:
- Streamline, standardize, and automate business processes.
- Improve service delivery by providing a more accessible and intuitive user experience that makes it easier to get work done and harder to make mistakes.
- Maximize efficiency and enhance productivity
- Lower operating costs and improve service delivery.
- Establish an accurate, trusted, and timely reporting environment.
- Strengthen our security, compliance, and risk management capabilities.
- Deliver modern technical solutions and minimize complexities.
Project Scope
The project scope will include key processes used for human resources, payroll, finance, and technology.
Human Resources
- Human Capital Management (Core HCM)
- Academic Appointments
- Compensation
Finance
- Foundational Data Model/FDM (Chart of Accounts)
- Customer Accounts (Accounts Receivable)
- Supplier Invoicing (Vendors/Invoices)
- Business Assets (Fixed Assets)
- Banking & Settlement (Treasury)
- Leave/Absence Management
- Payroll/Payroll Cost Allocations
- Post - Award Grants Management
- Internal Service Billing
- Financial Accounting
- Effort Certification
- Expense Reports
- Time Tracking
- Procurement
- Endowments
Technology
- Reporting and Data Management
- Security (Application Security)
- Conversions
- Integrations
- Mobile Access