Workday Training

This course provides a comprehensive introduction to the fundamental features of Workday. It covers navigation, basic functions, and essential tools necessary for everyday tasks. Participants will learn how to manage personal information, access payroll and benefits details, and perform basic reporting. This training ensures staff are comfortable using Workday to streamline their daily operations efficiently.

Designed for managerial roles, this course focuses on leveraging Workday to manage teams effectively. Key topics include approving time entries, managing team schedules, and tracking performance. Managers will also learn how to run reports and use analytics to make informed decisions. The goal is to enable managers to utilize Workday to enhance team productivity and oversight.

This specialized course for faculty members focuses on academic-specific functions within Workday. Topics include how to use Workday for research project management and grant tracking. This course ensures faculty can fully utilize Workday's capabilities to support their academic responsibilities.

This class will provide the foundational information to understand the role of a Cost Center Manager (CCM) and how to complete work in Workday. This will provide tools to initiate business processes and understand how the HR actions intersect with financials. The course consists of PowerPoint lectures, demonstrations within Workday, and quizzes intended for participants to self-assess their learning.

By the end of this course, participants will be able to:

• Understand the Cost Center Manager role and responsibilities
• Understand and initiate the Change Organization Assignments & Assign Costing Allocation Business Processes
• Understand the importance of costing allocation levels
• Learn how Workday data affects a worker's payroll
• Identify best practices

• Cost Center Manager

This training session is designed to provide thorough instruction on managing invoices and miscellaneous payments through Workday. It caters to all employees who handle financial transactions, ensuring they are proficient in utilizing Workday's tools for streamlined and accurate payment processing. The course consists of PowerPoint lectures, demonstrations within Workday, and quizzes intended for participants to self-assess their learning.

Upon completion of this training, participants will be able to:

• Efficiently navigate the Workday interface for invoice submissions
• Understand the process for submitting miscellaneous payments
• Input and track payment details accurately
• Identify and resolve common errors in payment submissions
• Ensure compliance with New York Tech financial policies and regulations

This training session is designed to provide comprehensive instruction on submitting requisitions through Workday. It targets all employees who need to request goods and services, ensuring they are proficient in utilizing Workday's tools for streamlined and accurate requisition submissions. The course consists of PowerPoint lectures, demonstrations within Workday, and quizzes intended for participants to self-assess their learning.

• Upon completion of this training, participants will be able to:
• Efficiently navigate the Workday interface for requisition submissions
• Understand the process for creating and submitting requisitions
• Input and track requisition details accurately
• Identify and resolve common errors in requisition submissions
• Ensure compliance with New York Tech purchasing policies and regulations

This training session is designed to equip employees with the knowledge and skills required for expense reimbursement and P card reconciliation using Workday. It aims to ensure that all employees can efficiently manage their financial transactions while adhering to New York Tech's policies and regulations. The course includes PowerPoint lectures, demonstrations within the Workday system, and quizzes to evaluate understanding and retention of the material.

• Efficiently navigate the Workday interface for expense reimbursement and P card reconciliation
• Understand the process for submitting expense reports
• Input and track expense details accurately
• Perform P card reconciliation tasks accurately
• Ensure compliance with New York Tech financial policies and regulations
• Track and monitor the status of your reimbursement

This Workday course is intended for individuals for those responsible for creating positions and job requisitions, initiating hires and overseeing onboarding processes for new employees at New York Tech.

By the end of this course, participants will be able to:

• Initiate the Create Position Business Process
• Create Job Requisitions
• View open, filled and vacant positions
• Initiate the Hire Business Process

This Workday course is intended for individuals who manage employees holding multiple positions and those requiring extra compensation for additional duties. It provides an overview of various employment scenarios by the employee population, including staff, and academics.

By the end of this course, participants will be able to:

• Initiate Add Job and End, Job business processes
• Understand Additional Employment concepts and know where to reference the related business rules
• Manage and View Academic Appointment

This Workday course is designed for users that initiate or approve changes to workers during their employment.

By the end of this course, participants will be able to:

• Understand the scope of the Change Job Business Process
• Initiate Change Job Business Processes
• Edit Position Restrictions
• Request One-Time Payments
• Request Compensation Changes
• Manage Period Activity Pay

This course is designed as an introduction to New York Tech’s staffing models in Workday, also known as Supervisory Organizations (Sup. Orgs.). These Sup Orgs are the organizational structure of departmental hierarchies, the way Workday organizes employees.

After completing this training, participants will be able to:

• Understand the hierarchy of the Workday Sup. Org.
• Identify themselves on the Sup. Org.
• Understand what instances cause individuals to be part of multiple Sup. Orgs.

This training session for student employees covers how to use Workday to manage schedules, timesheets, and performance metrics. It aims to teach navigation of Workday’s features for efficient management of work hours, attendance, and job performance. The course includes interactive PowerPoint lectures, hands-on demonstrations, and quizzes to assess understanding.

Upon completing this training, student employees will be able to:

• Navigate the Workday interface efficiently for managing their work schedules and attendance
• Understand the procedures for inputting and monitoring timesheet details accurately
• Track their work hours and attendance effectively
• Ensure compliance with New York Tech policies and labor regulations

This training session is intended for student employee managers, providing instructions on managing student workers through Workday. It aims to equip managers with skills to navigate Workday's functionalities, ensuring efficient management of student employees' schedules, timesheets, and performance. The course includes PowerPoint lectures, demonstrations within the Workday system, and quizzes to evaluate understanding and retention of the material.

Upon completing this training, participants will be able to:

• Navigate the Workday interface efficiently for managing student employees
• Understand the procedures for scheduling student work hours and tracking attendance
• Input and monitor the timesheet details accurately
• Ensure compliance with New York Tech policies and labor regulations

This training session provides comprehensive guidance on submitting timesheets through Workday. It is tailored to meet the needs of non-exempt, exempt, hourly, and salary employees, ensuring that all categories of staff are adept at accurately recording their work hours. The course consists of PowerPoint lectures, demonstrations within Workday, and quizzes intended for participants to self-assess their learning.

After completing this training, participants will be able to:

• Navigate the Workday interface for timesheet submissions efficiently.
• Distinguish between the submission requirements for non-exempt, exempt, hourly, and salary employees.
• Accurately input work hours, breaks, and overtime as per organizational policies.
• Identify and rectify common errors in timesheet submissions.
• Ensure compliance with New York Tech regulations regarding time tracking.